by Agmo Studio
F&B runs on repeatable routines: prep lists, supplier orders, quality checks, shift changes and menu updates. Lark's own F&B material shows how Base, Docs, Wiki and Approval can hold those routines together, and its AI tools can take on the paperwork.
Lark Base Lark Approval Lark Meetings AnyGen
What Lark says F&B teams use
A Lark blog written for F&B businesses describes using Base to track batch records, manage recipe versions, log quality inspections and run approval workflows. It also mentions inventory dashboards with expiry tracking, no-code prep checklists and catering event tracking.
Around Base, the same blog lists Docs for recipe versions, daily specials, service standards, supplier contracts and catering proposals, Wiki for standard operating procedures such as food safety, Messenger for updates to floor staff and supplier groups, and Meetings for pre-shift briefings. Approval is described for menu changes and quality non-conformances, and Calendar for shift scheduling and delivery coordination. Lark also says many F&B companies run it alongside an ERP rather than replacing it.
Where the AI features fit
Lark's AI tools can sit on top of those routines. The F&B blog describes an AnyGen AI teammate that summarises production meetings, drafts quality reports and automates routine approvals across chats and documents. Base's AI tools, covered in our guide to AI columns, add translation, summaries, tags and information extraction inside the tables a kitchen already uses.
Lark Minutes, which turns video calls into transcripts with AI notes, could also support recurring briefings and supplier calls.
Ideas for an F&B team
These are suggestions for how a business could apply the features above, not published results. Start with one outlet or one routine.
- Customer feedback: collect reviews from several channels in a Base table, then use AI to translate comments and add a short summary and tags such as service, taste or price.
- Supplier invoices: store invoice photos or PDFs with the order record, and use extraction to fill amount and date fields for a person to confirm.
- Pre-shift briefings: run a short Lark meeting, use the transcript to confirm who owns each action, and keep the notes in the outlet's folder.
- Quality reports: keep inspection logs in Base and ask an assistant to draft a weekly summary of issues, which a manager then reviews.
- Menu changes: route proposals through an approval flow so the kitchen, purchasing and outlets all see the same decision.
- Multilingual crews: translate short instructions and checklists so staff can read them in their own language, and ask a colleague who speaks it to check important ones.
Keep it simple and safe
Food safety records and allergen information need a person's sign-off. Use AI to draft, translate and summarise, not to decide whether a batch is safe to serve. Keep your approved SOPs as the single source of truth in Wiki, and keep Lark alongside your point-of-sale and ERP systems rather than expecting it to replace them.
Lark's pricing and AI availability vary by plan and region, so confirm what your workspace includes before you design a workflow around it.
A sensible first month
Pick one routine, such as supplier orders or pre-shift briefings, and set it up in Lark for a single outlet. Measure how long the routine took before and after, ask the team what is awkward, and only then copy the setup to other outlets.
Try it: step by step
- Choose one outlet and one routine, such as the daily prep checklist.
- Build the checklist as a Base table or form and share it with the team in Lark.
- Add an approval flow for the decisions that need a manager, such as a menu change.
- Use Lark Meetings for the pre-shift briefing and review the AI notes afterwards.
- Add an AI column to a feedback table to translate and summarise comments.
- Review the results weekly with the outlet manager and adjust the template.
- When it works, copy the template to the next outlet.
Lark features, plans, languages and availability change and can differ by region and plan, so check your own Lark admin settings and Lark's Help Center before you rely on a feature. Review AI output before you use it. This article is compiled with AI assistance from Lark's published material and written in our own words.
Want help rolling out Lark in your business? Agmo Studio is a Lark partner in Malaysia: read about our Lark Malaysia partner services, or book a demo. More from the Lark AI Corner.